Production Assist AI
Film production, simplified.
Budgets, schedules, call sheets, teams, contracts, documents, and records — in one production system.
Plan. Execute. Deliver.
Without switching tools.
Stop managing production across software.
Stop managing production across software.
Stop managing production across software.
Production today runs on budgeting tools, scheduling tools, call sheet tools, shared drives, PDFs, spreadsheets, email, and team chats or texts. Every change means updating state manually.
Production today runs on budgeting tools, scheduling tools, call sheet tools, shared drives, PDFs, spreadsheets, email, and team chats or texts. Every change means updating state manually.
Message
“why is wardrobe holding two looks for the same scene”
Email
"Anna Morrow has the following availability for a Zoom fitting/wardrobe check..."
WARDROBE for National
SMS
"Did we get cleared by the fire marshalls?"
Folder
/Contracts
/Templates
CrewDeal.docx
CrewDeal_FINAL.docx
CrewDeal_FINAL_v2.docx
CrewDeal_USE_THIS.docx
CrewDeal_NONUNION.docx
CrewDeal_UNION.docx
CastDealprojectapple.docx
CastDeal_FINAL.docx
CastDeal_FINAL_REV.docx
NDA.docx
NDA_SHORT.docx
NDA_MUTUAL.docx
LocationRelease.docx
VendorAgreement.docxReciept
PRODUCTION Submitted
uber_receipt.pdf
fedex_printing.pdf
petty_cash_misc.jpg
parking_ticket.jpgMISC Submitted
unknown.jpg
receipt2.jpg
temp.jpgMessage
“talent asking if call moved”
Word Document
INDEPENDENT CONTRACTOR SERVICE AGREEMENT.docx
Email
"Please find a PO attached. Thank you!"
Keslow Camera PO #632337
PDF
Camera_Rental_Quote_v1.pdf
Initial camera package quote receivedAccess Request
Jordan Meyers has requested access to the following file:
Parking_Map_Vernon_Warehouse.pdf
PDF
Modified-Low Budget Agreement.pdf
execution of SAG signatoryMessage
"Does anyone know who we are suppose to call at SAG for this?"
Email
"I'm also told no one has come to prep yet. Is this canceled? Did something change?"
CAMTEC Order No: 117823 -- 1:06pm
Excel Spreadsheet
Alex Schans requested access to “Production Contracts”
Word Document
Producer_Agreement_draft7template.docx
Gmail
“They’re saying they never got the COI — can someone forward it?”
FW: COI – Stage
Message
"did everyone sign their exhibit G's?"
PDF
Callsheet day 7_final_revised.pdf saved to callsheets/day7
AI Chatbot
USER: "the PDF formats were already defined earlier. have you forgotten what we are working on already?"
AI: "You’re right — yes, you already defined this.We are working on PDF's for rentals (not receipts, not menus, not compliance docs).
So I’m going to do this correctly now.
Camera_Package_Quote.pdf
USER: "this isn't the correct format that we had discussed. I uploaded documentation and screenshots and you confirmed, why aren't you creating the correct format?"
AI: You’re right to be frustrated — and I’m going to be very precise and honest here, because hand-waving this would just make it worse.What’s actually happening (no BS) I do not have the exact card format encoded textually.
Folder
/Contracts
JSmith.pdf
JSmith_FINAL.pdf
JSmith_FINAL_v2.pdf
JSmith_SIGNED.jpg
JSmith_SIGNED.pdfSlack
“Heads up: Location 3 bathroom access issue. We may need portable.”
SMS
"I think the weather is going to force us to push our call. Do we have a second to discuss?"
Email
" I will load them into the Google Drive later this afternoon."
Native - Talent Waivers
Message
“who has the updated shot list?”
Reciept
ART Submitted
michaels_run.jpg
spray_paint.jpg
foamcore_receipt.jpgPROPS Submitted
walmart_props.jpg
pawn_shop.jpg
zip_ties.jpg
Message
“Can you resend the contract link? I can't seem to find it”
Email
"This email is in reference to the above film and the original request by SAG-AFTRA for signatory documents"
RE: Outstanding Paperwork for “Atlas Project”
Access Request
You don’t have permission to grant access to this file. sign-in to another account?
PDF
DOOD_BW_8.14v8.pdf
Distributed after additional schedule updatesSlack
Parking just changed — did we resend Day 12 call sheet?”
Gmail
"updated draft attached..."
Subject: Corrected schedule (apologies)
Message
"there was an issue on the contract, can we redo the fields and send again?"
SMS
"was there a shotlist? I didn't get one"
Gmail
“Please use the attached sides for Scenes 12–15.”
Updated sides for tomorrow
Folder
· Script_v6.pdf
· Script_v7.pdf
· Script_v7.1_notes.pdf
· Script_v7_revised.pdf
· Script_v8.pdf
· Script_v8_FINAL.pdf
· Script_v8_FINAL_FINAL.pdfPDF
Day07_ShootOrderSwap.pdf
exported after scene moveAI Chatbot
User: “Can you update my call sheet for tomorrow?”
AI: “Sure! What changes would you like to make?”
User: “Crew call 6:30, new parking, talent pickup earlier.”
AI: “Great — I’ve updated the call sheet.”
User: “Where is it updated?”
AI: “You can use the updated version I just created.”
User: “I don’t see anything.”
AI: “I can recreate it for you.”
User: “I don’t want it recreated. I want the call sheet updated.”
PDF
Callsheet_Day_4_v7.pdf
Updated call times for Grip & ElectricExcel Spreadsheet
Budget v8.4 saved to "budgets folder"
Message
"what is our start time again?"
PDF
DealMemo_tom_hilton_v4signed.pdf
Folder
/Sides
Sides_D03.pdf
Sides_D03_v2.pdf
Sides_D03_v2_PRINT.pdf
Sides_D03_REVISED.pdfExcel Spreadsheet
Budget_v18_APPROVED.xlsx saved to project atlas/budget/final/export
Email
“COI attached naming venue as additionally insured.”
FW: Insurance Certificate
Message
“Where’s home base tomorrow? And do we have transpo running crew from parking?”
PDF
COI_Location_AddlInsured.pdf
reissued with updated certificate holderReciept
WARDROBE Submitted
target_run.jpg
target_return.jpg
amazon_order.pdf
amazon_order_2.pdf
zara_pickups.jpg
thrift_store.jpg
dry_cleaners.jpg
dry_cleaners_rush.jpg
tailoring_fee.jpg
garment_bags.jpg
lint_rollers.jpg
receipt_final.jpgMessage
"Did Sophia's Taft Hartly get filed? She starts filming this week."
AI Chatbot
USER: can you update my callsheet for tomorrow with call times location data and all crew attached in an xcel sheet?
AI: I made you an updated Excel callsheet template for tomorrow
Download the Excel callsheet->
USER: this is just a template, i need to have it filled in from the production data. can you not do that for me?
AI: I can do it — I just don’t have your production data in this chat, so I can’t truthfully fill names/times/addresses without you giving me the source.Slack
"Does anyone know the process for filing paperwork on this?"
Access Request
Maria Lopez wants access to Wardrobe / Scene 27 Looks
Folder
Downloads/
├─ Script.pdf
├─ Script FINAL.pdf
├─ Script FINAL NOTES.pdf
├─ Pages.pdf
├─ Pages updated.pdf
├─ Pages FINAL.pdf
├─ signed.pdf
├─ signed (1).pdfSlack
"She might be in a meeting or something. I just texted her."
Message
“are we on v7 or v8 of the sides?”
Access Request
Samantha Sulted requested access to “Deal Memos / Corrected”
Folder
/SCRIPTS
Script_v7.fdx
Script_v8.fdx
Script_v8_notes.fdx
Script_v8_rewrites.fdx
Script_v9.fdx
Script_v9_rewrites.fdx
Script_v9_FINAL.fdx
Script_v9_FINAL.pdf
Script_v9_FINAL_NOTES.pdf
Script_v10.fdx
Script_v10_REVISED.fdx
Script_v10_FINAL.fdx
Script_v10_FINAL.pdf
Script_CURRENT.pdfSMS
“can someone resend the correct sides pls”
PDF
Budget_Working_v4_11.pdf
Revised after equipment rental increasesMessage
"Did today's scout go as planned?"
Message
"did you not get my text lastnight?"
Instead of manually syncing tools, PAAI allows you to work inside a single production software that stays current as the production evolves.
Learn how the system operates from development -> distribution
Everything you need to run a production in one place.
Everything you need to run a production in one place.
Everything you need to run a production in one place.
Production Foundation
Budgets
Crew roles, deal terms, budgets, documents, and approvals are inherently related — but most tools treat them as separate. PAAI keeps production data connected so a change in one place doesn’t require manual updates everywhere else.
Production Foundation
Budgets
Crew roles, deal terms, budgets, documents, and approvals are inherently related — but most tools treat them as separate. PAAI keeps production data connected so a change in one place doesn’t require manual updates everywhere else.
Templates & Automation
Schedules & Call Sheets
Start from system templates or import your own, then generate production-ready contracts using real production data. Roles, rates, terms, and signers are already connected — so contracts don’t need to be rebuilt, retyped, or reconfigured at every step.
Templates & Automation
Schedules & Call Sheets
Start from system templates or import your own, then generate production-ready contracts using real production data. Roles, rates, terms, and signers are already connected — so contracts don’t need to be rebuilt, retyped, or reconfigured at every step.
Financial Control
Teams
Budgets live alongside the decisions that affect them. Line items, contracts, and approvals stay linked so producers can track intent versus reality without reconciling spreadsheets, PDFs, and emails after the fact.
Financial Control
Teams
Budgets live alongside the decisions that affect them. Line items, contracts, and approvals stay linked so producers can track intent versus reality without reconciling spreadsheets, PDFs, and emails after the fact.
Team Structure
Contracts
Define the production structure early, then attach people as they’re confirmed. Roles, permissions, documents, and obligations stay aligned as teams evolve — without losing context across departments or timelines.
Team Structure
Contracts
Define the production structure early, then attach people as they’re confirmed. Roles, permissions, documents, and obligations stay aligned as teams evolve — without losing context across departments or timelines.
Production Records
Documents & Records
Every signed contract, approval, export, and record belongs in a structured production vault. PAAI organizes files in systematized project logic — so information is easy to retrieve, understand, and hand off when it matters.
Production Records
Documents & Records
Every signed contract, approval, export, and record belongs in a structured production vault. PAAI organizes files in systematized project logic — so information is easy to retrieve, understand, and hand off when it matters.
Built-In Intelligence
AI
PAAI’s AI understands production rules — not just data. It’s trained on union agreements, role structures, and production constraints, supporting compliant template building, proactive alerts, and smarter execution across the workflow.
Built-In Intelligence
AI
PAAI’s AI understands production rules — not just data. It’s trained on union agreements, role structures, and production constraints, supporting compliant template building, proactive alerts, and smarter execution across the workflow.
Production Foundation
Connected Production Data
Crew roles, deal terms, budgets, documents, and approvals are inherently related — but most tools treat them as separate. PAAI keeps production data connected so a change in one place doesn’t require manual updates everywhere else.
Templates & Automation
Contract Builder + Template System
Start from system templates or import your own, then generate production-ready contracts using real production data. Roles, rates, terms, and signers are already connected — so contracts don’t need to be rebuilt, retyped, or reconfigured at every step.
Financial Control
Budget + Actuals Tracking
Budgets live alongside the decisions that affect them. Line items, contracts, and approvals stay linked so producers can track intent versus reality without reconciling spreadsheets, PDFs, and emails after the fact.
Team Structure
Roster + Onboarding Workflow
Define the production structure early, then attach people as they’re confirmed. Roles, permissions, documents, and obligations stay aligned as teams evolve — without losing context across departments or timelines.
Production Records
Document Organization That Makes Sense
Every signed contract, approval, export, and record belongs in a structured production vault. PAAI organizes files in systematized project logic — so information is easy to retrieve, understand, and hand off when it matters.
Built-In Intelligence
AI Trained for Production
PAAI’s AI understands production rules — not just data. It’s trained on union agreements, role structures, and production constraints, supporting compliant template building, proactive alerts, and smarter execution across the workflow.
Built as one system. Not stitched together.
Built as one system. Not stitched together.
Built as one system. Not stitched together.
Workspaces
Budgets
Teams
Templates
Callsheets
AI hub
Workspaces
Budgets
Teams
Templates
Callsheets
AI hub
Workspaces
Budgets
Teams
Templates
Callsheets
AI hub
Workspaces
Budgets
Teams
Templates
Callsheets
AI hub
One production record
Budgets, schedules, teams, contracts, documents, and AI all operate on the same underlying data. When something changes, everything updates from the same source.
Budgets, schedules, teams, contracts, documents, and AI all operate on the same underlying data. When something changes, everything updates from the same source.
That’s what makes PAAI a production operating system — not just a collection of tools.
AI that understands your production.
AI that understands your production.
AI that understands your production.
Generate
Create drafts for call sheets, schedules, contracts, and documents using current production data.
Review
See what changed, compare versions, and understand the impact before committing updates.
Compare
Run scenarios across budgets, schedules, and staffing without rebuilding plans by hand.
One system. Multiple surfaces.
One system. Multiple surfaces.
One system. Multiple surfaces.
Workspaces
Separate personal, company, and production work—so ownership, authority, and visibility are always clear.
Contracts
Build, create, send, and track production contracts in one place—without chasing paperwork.
Budgets
Build, version, and approve production budgets—then track spend automatically with issued spend cards.
Teams
Define positions, assign crew, manage access, and track required documents across the production.
Callsheets
Build and update call sheets from live production data—then deliver the current version to the crew.
AI Hub
Plan work, evaluate changes, and resolve conflicts with AI—while humans approve every step.
Workspaces
Contracts
Budgets
Teams
Callsheets
AI Hub
Workspaces
Separate personal, company, and production work—so ownership, authority, and visibility are always clear.
Contracts
Build, create, send, and track production contracts in one place—without chasing paperwork.
Budgets
Build, version, and approve production budgets—then track spend automatically with issued spend cards.
Teams
Define positions, assign crew, manage access, and track required documents across the production.
Callsheets
Build and update call sheets from live production data—then deliver the current version to the crew.
AI Hub
Plan work, evaluate changes, and resolve conflicts with AI—while humans approve every step.
Workspaces
Separate personal, company, and production work—so ownership, authority, and visibility are always clear.
Contracts
Build, create, send, and track production contracts in one place—without chasing paperwork.
Budgets
Build, version, and approve production budgets—then track spend automatically with issued spend cards.
Teams
Define positions, assign crew, manage access, and track required documents across the production.
Callsheets
Build and update call sheets from live production data—then deliver the current version to the crew.
AI Hub
Plan work, evaluate changes, and resolve conflicts with AI—while humans approve every step.
Workspaces
Contracts
Budgets
Teams
Callsheets
AI Hub
Start without disrupting production.
Start without disrupting production.
Start without disrupting production.
Built to scale. From creator to studio.
Built to scale. From creator to studio.
Built to scale. From creator to studio.
Designed under production pressure to keep you organized and audit-ready from day one.
Everything PAAI handles
Everything PAAI handles
Everything PAAI handles
Budget
Builder
Budget
Builder
Budget
Builder
Scene
Scheduling
Scene
Scheduling
Scene
Scheduling
Version
Tracking
Version
Tracking
Version
Tracking
Context-Aware
Reasoning
Context-Aware
Reasoning
Context-Aware
Reasoning
Unified Data
Model
Unified Data
Model
Unified Data
Model
Project-Scoped
Universes
Project-Scoped
Universes
Project-Scoped
Universes
Contract
Templates
Contract
Templates
Contract
Templates
Call Sheets
Builder
Call Sheets
Builder
Call Sheets
Builder
Signature
Tracking
Signature
Tracking
Signature
Tracking
Live Spend
Tracking
Live Spend
Tracking
Live Spend
Tracking
Rate
Libraries
Rate
Libraries
Rate
Libraries
Spend
Cards
Spend
Cards
Spend
Cards
DoD
Builder
DoD
Builder
DoD
Builder
Union Rules
Engine
Union Rules
Engine
Union Rules
Engine
Role-Based
Access
Role-Based
Access
Role-Based
Access
Live Weather
Alerts
Live Weather
Alerts
Live Weather
Alerts
Call Sheet
Distribution
Call Sheet
Distribution
Call Sheet
Distribution
Production
Comms
Production
Comms
Production
Comms
Audit
Logging
Audit
Logging
Audit
Logging
Production
Bible Exports
Production
Bible Exports
Production
Bible Exports
We’ve got answers
Is PAAI meant for independent productions or studios?
Do we need to replace our current tools immediately?
How does PAAI handle changes during production?
How is AI used inside the system?
Is PAAI suitable for union or compliance-heavy productions?
Is PAAI meant for independent productions or studios?
Do we need to replace our current tools immediately?
How does PAAI handle changes during production?
How is AI used inside the system?
Is PAAI suitable for union or compliance-heavy productions?
Is PAAI meant for independent productions or studios?
Do we need to replace our current tools immediately?
How does PAAI handle changes during production?
How is AI used inside the system?
Is PAAI suitable for union or compliance-heavy productions?
Film production, simplified.
Film production, simplified.
Everything you need to plan, run, and deliver a production—without juggling software.
